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Portfolio Accounting Administrator - Family Office

Philadelphia, New York, Palm Beach

Job Type

Full Time


On Site

About the Role

PORTFOLIO ACCOUNTING ADMINISTRATOR needed at a BUY SIDE FIRM! Strong preference for Philadelphia, maybe NYC or Palm Beach as well. Fully on site. Base $75 - $120k plus discretionary bonus. MUST have strong hands on experience with Black Diamond, Addepar or other fund accounting platforms.

The Portfolio Accounting Administrator is responsible for the accurate and timely accounting of the investable assets held by the company’s clients and for assisting with reporting and reconciliation of client accounts. The firm uses Black Diamond as its primary accounting and reporting system. In addition, the Portfolio Accounting Administrator will be responsible for assisting with maintenance of client investments, wires and ad-hoc requests related to administrative or operational client requests.

Essential Functions & Responsibilities:

• Responsibilities include monitoring all activity in client accounts on the accounting and reporting system including cash activity, trading activity, as well as ensuring appropriate allocation of other investment income (i.e. dividends) and expenses to client accounts.
• Manage the client reporting workflow working closely with the investment and client relations teams.
• Given firm orientation to alternatives positions, responsibility also includes monitoring and/or posting capital calls, redemptions, subscriptions and distributions on alternative investments in client accounts.
• Responsible for working closely with third party vendors to ensure account and position reconciliation on investment positions including non-marketable securities.
• Serves in a “back-up” capacity to other departmental positions as necessary and supports the COO and Operations team as requested.
• Serves as a departmental expert in investment and account reconciliation processing and is responsible for obtaining an in-depth understanding of securities and account operations and the functionality within the core systems used

Position and Account Reconciliation
• Reconciles Daily Transaction Reports of third-party custodians as needed
• Retrieves, validates and uploads external source data and/or reviews and reconciles that data into the Black Diamond environment.
• Ensures all capital activity, trades and valuations are appropriately booked within the Black Diamond system and all positions are reconciled daily and/or weekly.
• Ensures accurate booking of outgoing and incoming wire transfers
• Monitors and resolves reconciliation issues in real time.


• BA in Business or a related field preferred.
• 2 – 5 years experience, specifically in Accounting/Operations
• 2 – 3 years of Black Diamond or similar experience required
• Excellent organizational skills, including the ability to prioritize work and multi-task
• Exceptional communication skills, both written and verbal, that can be demonstrated with internal and external clients
• A strong fundamental understanding of Securities Operations
• A focus on internal and external Customers, Compliance, Ethics, Perseverance, and Time Management is also essential.
• Intermediate Tier Microsoft Office - Excel skill (pivot tables/charts, nested logical/IF formulas, multiple criteria lookups, arrays)

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